Google Meet Guide

Google Hangouts Meet

Guide to using video conferencing for business

Introductory Video

What can you do with Hangouts Meet?

With Google Hangouts Meet, you can hold impromptu video meetings on the go, virtual training classes, remote interviews, and much more.  You can host a Hangouts Meet video meeting for up to 25 people at a time, with no time limit.

What you’ll need:

• Your EOI Google account ending in @eoiservice.com (Logins can be found in Oracle)
• A strong internet connection for video calls. (Details below)
• A computer with a microphone or a smart phone.

Note: The mobile sections of this guide focus on using the Hangouts Meet mobile app on Android and Apple iOS devices.

Connection Requirements

To participate in a voice only call you can change the settings to audio only.  To participate using video it is recommended to have an internet connection with speeds of at least 3 Mbps or higher.

Start a video meeting

You can start a video meeting from several different devices and Google products.

If you can’t access Meet, contact EOI Support for help.

In this section, you learn how to:

• Start a video meeting from your web browser
• Start a video meeting from your mobile device
• Schedule a video meeting in Google Calendar

Start a video meeting from your web browser

If you need a quick answer from a team member, you can start an instant meeting in a web browser. If someone sends you a meeting link URL, simply click the link to join the call.

Note: You can send the meeting link to people outside of your organization, but someone from within your organization needs to give them access to the video meeting.

On the web

Chrome browser only!

Start a video meeting from your web browser:

1. Click the “apps” icon on the top right after signed into your Google account.
2. Click the “Meet” icon on the list of apps
3. Click Start a new meeting > Start meeting.
4. Click Copy info to copy the meeting link details and share the details with your guests.

Alternatively, you navigate the following way:

1. In the Google Chrome web browser, enter https://meet.google.com.
2. Click Start a new meeting > Start meeting.
3. Click Copy info to copy the meeting link details and share the details with your guests.

Start a video call from classic Hangouts chat

You can also start a casual video call from Hangouts Classic chat or Gmail, which uses a refreshed experience tailored to video calls.

1. Start or join a classic Hangouts chat. 

1. Click Video call .

1. You’ll see a refreshed video call experience.

Start a video meeting from your mobile device

If you’re away from your desk, you can start and join video meetings anytime, anywhere on your mobile device using the Hangouts Meet mobile app.

On mobile devices

Get the Hangouts Meet app:

1. In the Play Store (Android) or App Store (iOS), download and install the Hangouts Meet app.
2. Tap the Hangouts Meet app on your device to open it.

If you have multiple devices, you can start the video call on one device and continue on another. Calls are automatically synchronized across all devices.

Start a video meeting from your mobile device:

1. Open the Hangouts Meet app.
2. Tap Add.
3. Tap Share and select an app to send the meeting details to your guests.

Schedule a video meeting in Calendar

It’s easy to schedule a Meet video meeting in Google Calendar—just create an event and add your guests to it. A video meeting link can be added to a calendar event either by adding one or more guests to the event, or by clicking on Add video meeting details. After you save the event, a meeting link is added to the event.

Note: Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.

On the web browser

Schedule a video meeting in Calendar:

1. Go to Google Calendar and create an event.
2. In the Guests field, add guests from inside or outside your organization.
3. Click SAVE.
4. Click Send to add the meeting link and notify guests.

Guests receive an email with the event information and a link to the video call.

Join a video meeting

With Meet, it’s easy to meet team members anywhere in the world, at any time–all from a computer or mobile device.

In this section, you learn how to:

• Join with a meeting link URL
• Join from Meet on the web
• Join with a meeting code
• Join from Google Calendar

Join with a meeting link URL

With Meet, you can join an impromptu video meeting by clicking the meeting link URL sent to you in a text or email.

On the web

Join with a meeting link URL:

1. Click the meeting link sent to you in a text or email.
2. Follow the onscreen prompts to join the meeting.

On mobile devices

Join with a meeting link URL:

1. Tap the meeting link sent to you in a text or email.
2. Follow the onscreen prompts to join.

Join from Meet App on the Web

See your scheduled meetings in Meet and join a video call with your team members.

On the web

Join a scheduled meeting from Meet:

1. In a web browser, enter https://meet.google.com/.
2. Select the meeting from your list of scheduled events.
3. Click Join meeting.

On mobile devices

Join a scheduled meeting from Meet:

1. Open the Hangouts Meet app.
2. Swipe up from the bottom to view your scheduled meetings.
3. Select a meeting from the list and tap Join.

Join with a meeting code

You can join a meeting by entering the meeting code, which is the unique code at the end of the meeting link.

On the web

Join with a meeting code:

1. In a web browser, enter https://meet.google.com.
2. Click Use a meeting code.
3. Enter the meeting code and click Join.

On mobile devices

Join with a meeting code:

1. Open the Hangouts Meet app.
2. Tap Menu.
3. Tap Use a meeting code.
4. Enter the meeting code and choose an option:
   • If you’re signed in to your EOI Google account, click Join.
   • If you’re not signed in to your G Suite account, click Ask to request from the organizer to join the meeting from another account.

Join from Google Calendar

See your scheduled meetings in Google Calendar and quickly join a video meeting with your team members.

On the web

Join from a Calendar event:

1. Open Google Calendar on the Chrome browser, click the event you want to join.
2. Next to Joining info, click the video meeting link.
3. In the window that opens, click Join meeting.

On mobile devices

Join from a Calendar event:

1. In the Google Calendar app, open the event.
2. To join the meeting, tap the Join video call link.

Add and remove guests to video meetings in progress

You can invite more guests and remove guests during a video meeting. To invite people outside of your organization who haven’t already been added to a Calendar event, someone from your organization must first give them access to the meeting.

On the web

Add a guest to a video meeting in progress:

1. In the bottom corner, click the meeting name.
2. Click Copy Info.
3. Paste the meeting details into an email, or other app, and send it to the person.

Remove a guest from a video meeting in progress:

Click the Back arrow, hover over the person, and click Remove.

Note: You need to be in the same organization as the meeting organizer to remove someone from a video meeting.

On mobile devices

Add a guest to a video meeting in progress:

1. Open Meet and join a video meeting.
2. Tap the Details tab.
3. Tap Share joining info and select an app to send the meeting details to your guest.

Remove a guest from a video meeting in progress:

Click the People tab, select the Down arrow next to the person, and click Remove.

Present your screen

Want to discuss a file or present to a group over a video meeting? You can share your screen to present documents, presentations, spreadsheets, and more.

Note: You can’t currently present your screen from a mobile device.

On the web

Present your screen:

1. Open Meet and join a video meeting.
2. Click Present and choose what to share:
   • Your entire screen
   • A window
3. Select Share.
4. When you’re done presenting, in the Meet window, click Stop sharing, or at the bottom corner, click You Are Presenting> Cancel your presentation.
5. (Optional) To take over presenting from someone else, at the bottom corner, select the presenting controls and select Share instead.

Mute a guest’s microphone

If you’re experiencing feedback or background noise during a video meeting, you might want to mute other people’s microphones.

On the web

Mute a microphone during a video meeting:

1. Open Meet and join a video meeting.
2. To mute your microphone, at the bottom of the screen click Mute.
3. To mute other people, next to the person, click Mute .

Adjust your video quality

If you’re experiencing a poor network connection, video or audio delays, or for any other issue affecting your video quality, you might need to adjust your video resolution.

On the web

Adjust your video quality:

1. Open Meet and click More > Settings.
2. Click Network and choose a setting you want to change:
   • To change the image quality from your device that others see, click Send resolution (maximum).
   • To change the image quality that you see from other participants, click Receive resolution (maximum).
3. Click Done.

Note: High definition (720p) uses more data, but results in sending or receiving a better quality picture. Standard definition (360p) uses less data, but results in sending or receiving a lower quality picture. Choose Audio only to use the least amount of data.