How to Setup Out of Office Reply

Email Out of office or vacation reply

If you'll be away from your email account, like on a vacation or without access to the Internet, you can set up a vacation responder to automatically notify people that you won't be able to get back to them right away. When people send you a message, they'll receive an email response containing what you've written in your vacation auto reply. Whether you use Outlook or EOI's Gmail on the web you will set up your Out of Office reply the same way.

How to do it?

Turn your vacation reply on or off

Set up your vacation reply

On your computer, open Gmail.
In the top right, click Settings
Scroll down to the "Vacation responder" section.
Select Vacation responder on.
Fill in the date range, subject, and message.

Under your message, check the box if you want the following:

Only send a response to people in my Contacts: People that are SAVED in your address book on YOUR email account (To view this go to contacts.google.com to see whos on your list.
Only send a response to people in EOI Service Company: This will only send the message to people on eoiservice.com as the email address.

At the bottom of the page, click Save Changes.

Note: If you have a Gmail signature, it will be shown at the bottom of your vacation response.

Turn off your vacation reply

When your vacation reply is on, you'll see a banner across the top of your inbox that shows the subject of your vacation response.

To turn off your vacation response, click End now.

When your vacation reply is sent

Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.

In most cases, your vacation response is only sent to people the first time they message you.

Here are the times someone may see your vacation response more than once:

If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.

Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won't get your vacation response.

For more details or to learn how to do this from a mobile device click here.